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Creating search zones

All documents can be divided into zones, such as:

  1. All documents on the local computer.
  2. CD with documents on the local computer.
  3. Shared folder with documents in a local-area network.
  4. Small documents only.
  5. New documents only.
  6. ...and so on.
To create a new search zone:
  1. In the Instant Wizard window, enter name for the search zone to be created and click Next to continue or Cancel to terminate the action.
The Properties window will appear.
  1. In the Properties window, click on the Main tab.
  2. Enter Name - the zone name you have just entered.
  3. Select Folders - folders to be included in the zone:
    1. Click on the Add... button to add a new folder.
    2. In the Browse window that appears, select the folder to be added to the folder list.
    3. Click OK to continue or Cancel to cancel the action.
    4. Repeat steps a. through c. as necessary.
Notes:
  • To remove a folder from the folder list, select the folder to be removed from the list, and then click the Clear button. Repeat as necessary to delete multiple folders.
  • Select folders carefully: selecting many folders will create a larger search database and thus generate more search results, however this may cause the indexing process to take longer time - from a few minutes to a few hours.
  1. On the Document type list, select the types of documents to be indexed for the search zone.
Notes:
  • Select document types carefully: selecting many document types will create a larger search database and thus generate more search results, however this may cause the indexing process to take longer time - from a few minutes to a few hours.
  1. In the Properties window, click on the Advanced tab.
  2. In the Zone parameters section, (if necessary) specify the Date range - the dates, between which the searched documents must be created or modified.
    To specify the start and end date: click on the drop-down menu, and then on the calendar that appears select the date.
  3. If necessary, specify (type in) the Size range - the document file sizes, between which the searched documents must be. The size range is to be specified in kilobytes.
Notes:
  • Specify zone parameters carefully: selecting wider date and size range will create a larger search database and thus generate more search results, however this may cause the indexing process to take longer time - from a few minutes to a few hours.
  1. In the Index option section:
    1. Specify Index depth - how far the searched documents must be indexed: only the first 20, 100, 200, 500 kilobytes or the entire document.
      To specify index depth: click on the Depth drop-down menu, and then select the index depth from the drop-down list that appears.
    2. Specify the search zone update schedule - Scheduler - period of time, after which the program must update the search zone database.
      To specify the update schedule: click on the Scheduler drop-down menu, and then select the schedule from the drop-down list that appears.

      The search schedule parameter may have one of the following values:
      • Only manual updates - the search database will be updated on user's demand only; no automatic updates will be performed.
      • Update every day - the search database will be automatically updated on the daily basis.
      • Update every 3 days - the search database will be automatically updated every three days.
      • Update every 7 days - the search database will be automatically updated every seven days.
      • Update every 15 days - the search database will be automatically updated every two weeks.
      • Update every 30 days - the search database will be automatically updated every month.
Notes:
  • You can update the search database manually even when an automatic update schedule is specified. See the chapter Updating search database for more information.

    1. Specify the Data folder value - the folder to store your search database.
      To specify the data folder:
      1. Click on the [...] button.
      2. In the Browse window that appears, select the folder to be added to the folder list.
      3. Click OK to continue or Cancel to cancel the action.
  1. Click OK to continue or Cancel to cancel creating the new search zone.
The Update progress window will appear; it displays the total number of document files found in the specified search zone, total size of the search zone and status of each action.

To stop the indexing process: click on the Stop button or on the Close button in the right-upper corner of the Update window.

If you do not complete configuring a new search zone, that zone's information will be stored in the program, so you can complete the process later.




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